S E C T I O N 1 0 0 : D E F I N I T I O N S
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Date:
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Subsection .000: Definitions
Acting Employment
A short-term
appointment of a current employee to a position of a higher classification.
A.D.A.
An acronym for the
Americans with Disabilities Act which affects employment.
Anniversary Date
Each year’s anniversary of the date on which an employee
began his/her most recent continuous term of employment.
C.O.B.R.A.
An acronym for Consolidated Omnibus Budget Reconciliation Act which
affects health care benefits.
Compensated Time
Time for which an employee is paid, including hours worked and paid leave.
Compensatory
Time
Time off at the rate of one (1) hour for each hour worked over 45 in a week, for exempt
employees.
Demotion
Involuntary reduction or change in an employee’s position or position classification
level and salary range due to a position reclassification, reorganization, or other
factor.
Emergency
Any occurrence which deviates from normal library procedures or
schedules and requires an administrative decision.
Exempt
Regular full-time employees who are scheduled to work the District’s established
normal workweek on a regular basis and may be required to periodically or routinely work
long or irregular hours to fulfill the responsibilities of their position. Exempt employees are excluded from overtime pay
provisions of the Federal Fair Labor Standards Act. Exempt
status may be executive, administrative, or professional as defined by FLSA.
F.L.S.A.
An acronym for the Fair Labor Standards Act.
F.M.L.A.
An acronym for the Family and Medical Leave Act of 1993 which affects
leave of absence.
Full-Time Employment
Employment which totals forty (40) hours of work per workweek.
Grievance
A complaint of an employee regarding working conditions.
Hours Worked
All time an employee is required to be on duty.
Longevity Leave
Leave granted immediately prior to the termination date of an employee retiring from PERS
Plan I in lieu of payment for that portion of unused sick leave accrued during the
twenty-four month consecutive period used to calculate average final compensation for
pension purposes.
New/Promoted
Employee
An employee, newly hired or continuing, who is new to a position and who has not yet
completed the District’s orientation/introductory period.
Nonexempt
Employees scheduled to work the District’s normal workweek on a regular basis and who
are eligible for overtime pay provisions of the Fair Labor Standards Act.
Nonstandard
Workweek
Irregular or intermediate hours worked by exempt employees, the nature of whose duties
commonly or frequently preclude successful job completion in standard workweeks over a
prolonged period.
Orientation/Introductory
Period
An approximate six-month trial period of employment following initial hiring by the
Library District or following promotion to a position in a higher classification which may
be extended for a length not to exceed an additional six months. The successful completion of this period should not
be construed as creating a contract or guaranteeing employment.
Overtime
Hours worked in excess of forty (40) hours in a workweek by nonexempt staff. In compensation for hours of work, overtime
compensation will conform to provisions of the Federal Fair Labor Standards Act.
Part-Time
Employment
Work of less than forty (40) hours is not eligible for overtime compensation and will
conform to provision of the Federal Fair Labor Standards Act.
Pay Differential
Hourly compensation in addition to salary for nonexempt employees in some positions with
guaranteed hours.
Pay Status
On the active payroll of the Library District. Time
during which an employee is excused from work because of holidays, sick leave, vacation
leave, other paid leave, or compensatory time off will be considered as time worked for
payroll purposes and will be counted, in addition to regular work hours, as compensated
time for the purpose of computing a forty (40) hour workweek.
Payroll Period
A consecutive four-week period beginning on a the 21st
through the 20th of the following month.
P.E.R.S.
An acronym for the Washington State Public Employees Retirement System
which affects benefits.
Position
Description
Written statements representing the level of skill and degree
of responsibility, qualification, working conditions, and physical/mental requirements
inherent in the position.
Promotion
Movement of a current employee to a position with a higher position classification and
salary range.
Prorate
Compute percentage of benefits received by an employee less than forty (40) hours per week
by using the ratio of regularly scheduled hours to forty (40) hours.
Qualified
Individual
Referring to Americans with Disability Act, an individual with a disability who with or
without reasonable accommodation can perform the essential functions of the employment
position that the individual holds or desires.
Regular
Employment
Granted to employees who have successfully completed the orientation/introductory after
which they are eligible for vacation leave or leave of absence.
Regular Position
A position which was not created for a specified time period. It may be salaried, part-time or full-time.
Regularly
Scheduled
The number of hours of work budgeted and scheduled for a position, exclusive of overtime.
Salaried Employment
Regularly-scheduled employment, eligible for employee benefits.
The minimum to maximum range of salary established for each position.
Salary Step
An incremental increase within a salary range of the salary
scale.
A workday consisting of two separate periods of work, separated
by any non-compensated time other than a normal meal period.
Standard Workweek
Forty (40) hours of work per workweek.
Supervisor
One who directly supervises the work of other employees.
Temporary Employment
Employment for full-time or part-time positions which are needed for only a limited
duration (normally less than 3-6 months). Employees
hired in temporary positions may be classified as exempt or non-exempt depending upon job
responsibilities.
Terminal Leave
Use of accrued vacation, sick leave, or personal leave days after a terminating
employee’s last day of actual work.
Termination
Separation from employment, either voluntary or involuntary.
Transfer
Movement of a current employee to a different position within the same position
classification or salary range.
Vacant Position
A position that is not currently filled by an employee, due to
a new position, employment termination, or unpaid leave.
Workweek
A consecutive seven-day period from