STEVENS COUNTY RURAL LIBRARY DISTRICT
REGULAR BOARD OF TRUSTEES MEETING
March 15, 2007
4000 Colville St. Loon Lake WA 99148
The regular meeting of the Stevens County Rural Library District Board of Trustees was called to order at 3:15 p.m. by Walt Kloefkorn. Also in attendance was Trustee Bill Swartz & Tracey Rice. Jeff Jurgensen, participated by speaker phone. Patricia Skomars was absent. District Director Amanda McKeraghan and Business Manager Kathy Weber were present.
VISITORS –None
AGENDA CHANGES – None
PUBLIC COMMENT – None
TRUSTEES REPORTS
Bill Swartz noted that he attended the Kettle Falls Facility Planning Meeting on January 9, 2007 at the Kettle Falls Public Library where there was a good discussion on the future of the facility.
Walt Kloefkorn made a special note recognizing David King for his past work on the SCRLD Library Board and to say that he will be missed. He also attended the Future Search Conference sponsored by the Washington State Library on February 9, 2007 in Spokane. He stated the conference was attended by a broad cross-section of the regional library community and that is was a valuable process that will be useful as we look forward to future planning.
Jeff Jurgensen contributed via speakerphone because he was unable to drive due to a skiing injury to his arm and elbow.
Tracey Rice noted that she is currently in the production of Oklahoma at the Woodlands Theater in Kettle Falls.
ACTION ITEMS
(a) The minutes from the Board of Trustees Regular Meeting of December 21, 2006 were approved as submitted.
Motion made: Bill
Motion seconded: Jeff
All in favor: Unanimous
(b) The following vouchers and warrants were approved for payment: Accounts Payable 2006 Voucher Numbers 600784 through 600868 for a total of $77,885.71 certified on the following date: (att.#1)
December 21, 2006 – 600784 – 600800 for $15,707.05
December 28, 2006 – 600801 – 600803 for $9,693.81
January 5, 2007 – 600804 – 600839 for $26,047.42
January 17, 2007 – 600840 – 600865 for $22,877.33
January 25, 2007 – 600866 – 600868 for $3,560.10
Motion made: Bill
Motion seconded: Jeff
All in favor: Unanimous
(c) Payroll Warrants December 2006 paid January 5, 2007.
Warrants: November Direct Deposit #37816 through #37834 for the total of $36,776.43 & Non Direct Deposit #23592 & #23593 for the total of $1,010.35 (att.#1)
Motion made: Bill
Motion seconded: Jeff
All in favor: Unanimous
(d) The following vouchers and warrants were approved for payment: Accounts Payable 2007 Voucher Numbers 700001 through 700115 for a total of $77,860.67 certified on the following date: (att.#1)
January 25, 2007 – 700001 – 700022 for $13,010.11
January 31, 2007 – 700023 – 700041 for $18,563.43
February 14, 2007 – 700042 – 700081 for $19,516.00
February 27, 2007 – 700082 – 700084 for $10,359.19
February 28, 2007 – 700085 – 700115 for $16,411.94
Motion made: Bill
Motion seconded: Jeff
All in favor: Unanimous
(e) Payroll Warrants January 2007 paid February 5, 2007.
Warrants: January Direct Deposit #37977 through #37995 for the total of $39,673.76 & Non Direct Deposit #23807 for the total of $749.27 and Payroll Warrants February 2007 paid March 5, 2007. Warrants: February Direct Deposit #38476 through #38495 for a total of $38,146.65 (att.#1)
Motion made: Bill
Motion seconded: Jeff
All in favor: Unanimous
(f) 2006 December,13th month and January & February Revenue & Budget Status reports were reviewed and accepted as submitted. (att.#2)
Motion made: Bill
Motion seconded: Jeff
All in favor: Unanimous
(g) The Director’s December 2006, January & February 2007 time sheet was reviewed and accepted. Along with the mileage reimbursement for 10/18/06 – 01/16/07. (att.#3)
Motion made: Bill
Motion seconded: Jeff
All in favor: Unanimous
UNFINISHED BUSINESS:
Kettle Falls Public Library Facilities Plan
Architect Tom Bristol facilitated a community meeting on January 9, 2007 to get input for his proposed plans. Representatives attended the meeting from the community, the City of Kettle Falls, the SCRLD Library Board, the SCRLD staff, the Kettle Falls Library Board, and Friends of the Kettle Falls Library.
Hunters Facilities Plans
The Hunters Community Library re-opened on Friday, March 2, 2007 at its new location in the Rural Resources Senior Center Community Room. The library has also increased its open hours and is now open every Wednesday and Friday from 12-5.
Northport Facilities Plans
The Northport Community Horizons Project, aimed at reducing poverty, and in partnership with WSU Extension, as identified a new community center/library as a long-term action item that they would like to work toward.
Lakeside Library Building Project
In discussion, the board would like to consider re-running the election for a bond to build a new Lakeside Community Library no sooner than the Spring of 2008.
Creation of a Library Foundation
The Colville Library Board has raised the question of creating a Library Foundation for fundraising and library support. They asked Amanda to present the idea to the SCRLD Board because they would like to make the Foundation a county-wide foundation. The SCRLD Board agrees with the concept and staff will collect information on creating Library Foundations.
NEW BUSINESS:
2007 Holiday Schedule - Motion made to accept schedule as submitted. (att#4)
Motion made: Bill
Motion seconded: Tracey
All in favor: Unanimous
Amend Personal Holiday Policy – Motion made to accept the revised Section 400 Leave policy as submitted, allowing the Board of Trustees to determine the number of Personal Leave Days per year. (att#5)
Motion made: Bill
Motion seconded: Walt
All in favor: Unanimous
Disposal of Motor Home – Motion made allowing the Director to dispose of the 1976 Titan Motor Home located at the Lakeside Library.
Motion made: Bill
Motion seconded: Tracey
All in favor: Unanimous
CORRESPONDENCE:
Washington Governmental Entity Pool 2006 Annual Report was distributed to the Trustees.
REPORTS
Director’s Report – (Att#6)
Handouts Included
Ø Circulation statistics (att#7)
ADJOURNMENT
The regular meeting of the Board of Trustees was adjourned at
4:45 p.m.
Motion made: Bill
Motion seconded: Walt
All in favor: Unanimous
Respectfully submitted:
___________________________________
Amanda McKeraghan, Secretary, SCRLD
Accepted by:
___________________________________ ______________
Jeff Jurgensen, Board Chair Date